COORDINATORS HANDBOOK FOR
CAREER AND TECHNICAL EDUCATION
Introduction
This handbook is
compiled to act as a guide and reference for the Alpine District Coordinators
of Career and Technical Education.
It is filed under
individual topics rather than in a book format to allow scanning of the
sub-directory as an index.
The attempt is being
made to record those things that are operational procedures used both
frequently and infrequently which often are done from memory, but which
probably warrant the capability of reference and review.
TABLE OF CONTENTS
CTE-001 UVU,
MATC, AND OFF CAMPUS PROGRAMS
CTE-002 SKILL
STANDARD (COMPETENCY) TESTING
CTE-003 WORK-BASED
LEARNING
CTE-004 EXTENDED
HOURS COMPENSATION
CTE-005 PURCHASING CARDS
CTE-006 EXTENDED
DAY CONTRACTS
CTE-007 STUDENT
TRAVEL
CTE-008 CONVENTIONS,
CONFERENCES, AND INSERVICE
CTE-009 FEE
WAIVERS (DISADVANTAGED STUDENT FEE SUPPORT)
CTE-010 PROFESSIONAL
DUES INCENTIVE PROGRAM
CTE-011 COMPREHENSIVE
GUIDANCE
CTE-012 DISTRICT
GRANTS
CTE-013 EQUIPMENT
CTE-014 SURPLUS
CTE EQUIPMENT
CHILD LABOR REQUIREMENTS
APPROVED COURSES AND
DESCRIPTIONS
AGRICULTURE EDUCATION
BUSINESS EDUCATION
FAMILY AND CONSUMER SCIENCES
EDUCATION
HEALTH SCIENCE AND
HEALTH TECHNOLOGY EDUCATION
INFORMATION TECHNOLOGY
MARKETING EDUCATION
MOUNTAINLAND APPLIED
TECHNOLOGY COLLEGE (MATC)
TECHNOLOGY EDUCATION
TRADE AND INDUSTRIAL
WORK-BASED LEARNING
Philosophy
It's neither feasible
nor possible for the Alpine School District and the Career and Technical
Education Department to offer all Career and Technical courses to all
students. All students should be allowed
the opportunity to pursue their Career and Technical career goals to their
fullest potential, regardless of their local high school's course
offerings. As a result, students are
permitted to enroll in selected off-campus courses. These courses include, but are not limited
to, courses offered at Utah Valley State College,
Governing Standards
1. Enrollment
in off-campus Career and Technical Education (CTE) courses must adhere to the
following protocol:
1.1 The student's career goal, as stated
on their Student Educational Occupational Plan (SEOP), must be related to the
requested off-campus CTE course.
1.2 Students must first enroll in
available CTE courses that are offered at their local high school.
1.3 Students must next enroll in
available CTE courses that are offered at other high schools within the Alpine
School District.
1.4 Students must complete all available
CTE courses within the Alpine School District related to the student's CTE
career goal before a student is eligible for off-campus CTE courses.
1.5 Students must maintain full-time
status in the Alpine School District.
1.5.1 Full-time status in the Alpine School
District is defined as enrolled in all eight (8) equivalent periods during a
typical academic quarter of the school year.
For example:
1.5.1.1 If a student is enrolled in an approved
off-campus program and the class is recorded on the student's transcript, that
student is considered to be enrolled at the high school for those periods.
1.5.1.2 If a student is enrolled at their high
school, for example, for periods A-1, A-2, B-1, and B-2 and is enrolled at UVSC
in an approved off-campus program during periods A-3, A-4, B-3, and B-4, the
student is considered having maintained full-time status in the Alpine School
District.
2. Vouchers
to waive tuition costs for selected CTE courses at Utah Valley State College
are available from the high school CTE Coordinator.
2.1 Students must meet the following
criteria before a voucher may be issued:
2.1.1 The student must have a current SEOP
which includes a CTE career goal related to the course(s) being requested on
the voucher.
2.1.2 The student must complete all available
CTE courses within the Alpine School District related to the student's CTE
career goal as outlined in Section 1 above.
2.1.3 The student must be successfully
completing requirements towards high school graduation as verified by the
student's guidance counselor.
2.1.3.1 If participation in the voucher program
jeopardizes a student's high school graduation, the student will not be
authorized to receive a voucher.
2.2 The student must have written prior
approval from the CTE Coordinator before a voucher may be issued.
2.3 Vouchers will not be issued to audit
a course.
2.4 If a
student receives a voucher and thereafter fails, receives an Unofficial
Withdrawal, or changes the course to Audit status, in a course for which the
voucher was issued, the student or the student's parents/guardians will be
required to reimburse Alpine School District the cost of tuition for the
course(s).
2.4.1 If a student fails, receives an Unofficial
Withdrawal, Incomplete, or changes the voucher course to Audit status, in a
course for which a voucher was issued the student is not eligible for a voucher
thereafter, unless:
2.4.1.1 The
student may enroll for a course which is eligible for a voucher at the
student's own expense. If the student
receives a grade of "C" or better in that course, Alpine School
District will reimburse the student the cost of tuition for the
voucher-eligible course. The student
will thereafter be eligible for issuance of additional vouchers per Section 2 above.
2.5 If a student receives a voucher and thereafter withdraws from the voucher course the student or the student's parents/guardians will be required to reimburse Alpine School District any tuition costs that may be charged to the district by UVSC. The student will be ineligible to receive any further vouchers except as outlined in
above.
2.6 Three (3) semester credits at UVSC
equates to one high school credit per district policy in the "Student
Support Services" handbook, page 62.
3. Vouchers may be available for some private
colleges. A student should contact their
local high school CTE Counselor for a current listing of colleges and programs.
3.1 Students requesting vouchers for
private Cosmetology schools must adhere to the following protocol:
3.1.1 Not all private Cosmetology schools
participate in the voucher program.
Students should contact their high school CTE Counselor regarding which
schools participate.
3.1.2 Students must be referred to the Alpine
School District CTE Department by their high school CTE Counselor.
3.1.3 Referred students are required to meet
with a representative from the district CTE department. The student is required to bring a parent or
guardian to this meeting as well as the following:
3.1.3.1 The student's current SEOP, which must
include Cosmetology as the student's career goal.
3.1.3.2 The student's Social Security number.
3.1.3.3 The student's district student number.
3.1.4 The student must have selected which
Cosmetology school they wish to attend prior to the meeting with the district
CTE representative.
3.2 A student on a private college
voucher will have the same responsibility with regards to eligibility, grades,
and attendance as the UVSC voucher student as outlined in Section
2 above.
4. Students may enroll in selected Mountainland Applied
Technology Center (MATC) courses. These
courses receive high school credit only and have no associated tuition costs. Eligibility for enrollment in these courses
is outlined in Section 1 above. Available MATC courses and their descriptions
are located in "Approved Courses and Descriptions", "MATC CTE High
School Approved Courses."
4.1 One hundred fifty (150) clock hours
at MATC equates to one high school credit per district policy in the
"Student Support Services" handbook, page 62.
5. Transportation to and from off-campus CTE courses is the
sole responsibility of the student and/or parent or guardian.
6. Students are required to pay any additional tuition for
courses not covered by vouchers and any associated fees.
7. Tuition
vouchers are available only during the regular school year (the first day of
regular classes, typically in August, to the last day of regular classes,
typically in May).
Background
In 1994, the Utah State Office of Applied Technology
Education launched a major initiative to establish all high school Career and
Technical Education programs as “competency based” including a “skills
certification” (testing) process to measure student competencies attainment. This ambitious effort, known as the Utah
Skills Certification Program, promises to greatly strengthen the state’s
workforce development capability and provide business and industry with workers
who have the skills needed by their employees.
Philosophy
The skill standard testing program is
intended to increase the skills and employability of those students whom
complete the certification process.
Governing Standards
1. Skill Standard
(Competency Tests) will be available in each of the Career and Technical
Education program areas. It will be the
decision of the instructor as to a student's readiness to take the exam.
2. Unless other
arrangements are made, the high school CTE Coordinator will serve as the Skill
Standard test coordinator and contact at the school.
3. The costs for
students taking the exam will be paid for at the district level unless there
are special fees for the test (i.e. ASE automotive, cosmetology, etc.)
3.1. When there are special fees associated
with an exam it will be the student’s responsibility to pay for those costs up
front. Upon successful completion of the
exam, the student or reimbursable school account can be reimbursed those fees
by submitting a “Request for Competency Test Reimbursement” (FORM CTE-002A) and a copy
of the certificate for their exam.
4. The High
School will receive a portion of the funding that they generate from Skill
Standard (Competency) testing the following school year.
5. Funding which
is received from skill standard (Competency) testing may only be used for
operation of their program in the form of equipment or supply purchases. It may not be used to provide
monetary incentives to students.
1. Purpose
To implement State
Board of Education rules which direct the Board of Education to implement a
policy regarding work-based learning programs for secondary school students and
to provide direction to schools as they provide work-based learning programs
and to establish criteria. Alpine School
District Policy No. 5540 will serve as the governing rules for all Work-based
Learning programs. The following
information is only provided for additional assistance in administering the
program.
2. Definition of Terms
2.1 “Careful
Supervision” is defined as providing training safeguards and supervision.
2.2 “Cooperative
Career and Technical Education (CCTE)” is a program for persons who, through
written cooperative arrangements between school and employers, receive
instruction, including required academic classes and related technical
instruction, concurrent with a supervised job in a related occupational
field. This is a paid experience where
the students are receiving at least minimum wage.
2.3 “Related Instruction”
is a class which teaches skills directly related to the skills required in the
on-the-job-training program of the particular students
2.4 “Supervisor” is
a properly certificated professional teacher who meets the state requirements
to coordinate a Cooperative Career and Technical Education program.
2.5 “Internship”
means situations where students work for an employer for a specified period of
time to learn about a particular industry or occupation. An employer site mentor supervises the
student intern in workplace activities.
Those activities may include learning a variety of skills related to
various jobs or positions within an occupation.
This is an unpaid experience.
2.6 “Registered
Apprenticeship” (A federal program, operated through the Mountainland Region
Career and Technical Education Consortium) is a structured method of
instruction whereby a student age 16 or older participates as an apprentice in
a specific occupation training program through a sponsoring employer. Upon successful completion of the training
and of the prior identified classroom course work, a student is awarded
nationally recognized journeyman status in that specific occupation. This is a paid experience.
2.7 “Job Shadowing”
is an opportunity for a student to follow an employee at a firm for part(s) of
one or more days to learn about a particular occupation or industry. It is recommended for late middle school and
early high school students as part of career exploration activities. It may be implemented in context with a
particular course of study. This is an
unpaid experience.
2.8 “Parent(s)” is
the person(s) who has legal guardianship responsibilities for the student.
2.9 “School-based
2.10 “Service-based
Learning” means a method of instruction which combines community service with a
structured school-based opportunity emphasizing the connections between service
experiences and academic learning.
2.11 “Student
Education Occupation Plan (SEOP)” is a primary strategy for recognizing student
accomplishments and strengths and for planning, monitoring, and managing
education and career development in grades 7-12. This is achieved through an on-going
partnership involving students, parents, school counselors, and other school
personnel.
2.12 “Work Site” or
“Workplace” is the actual location where employment/training occurs for particular
occupations(s), or an environment that simulates all aspects/elements of that
employment, for instance school-based enterprises.
2.13 “Work-based
Learning” means activities that involve actual work experience or connect
classroom learning to workplace learning.
3. Policy
Under the direction of
the superintendent, school principals are authorized to administer this policy
in their respective schools. This
document focuses on the work-based learning component of School-to-Careers to further
define and outline approved procedures.
Work-based learning opportunities include, but may not be limited
to: Job Shadowing, Internship,
Cooperative Career and Technical Education, Service-based Learning,
School-based
3.1 Student
Eligibility
3.1.1 A Student
Education Occupation Plan (SEOP) is used as a qualifying indicator for students
to participate in a work-based learning experience. The SEOP will indicate student interest in a
specific field of study which will be matched with cooperating employers to
provide work-site experiences for students.
3.1.2 Students
must be a junior or senior in high school and be at least 16 years of age.
3.1.3 Students
must be enrolled in a course which is related to the work-based- learning
experience.
3.2 Student Records
3.2.1 The
following documents will serve as a minimum requirement and must be
completed and on file at the school for students participating in work-based
learning:
* SEOP
* Student Application
* Training Agreement
* Work Site
Assessment\Evaluation
* Training Agreement
* Student Work Record
* Student Evaluation
3.3 Training for
students, student supervisors, and cooperating employers regarding health
hazards and safety procedures in the workplace.
3.3.1 Students
will be informed of safety and health hazards in the workplace prior to the
student leaving the school. Students
will not be placed in training sites, except under “careful supervision.”
3.3.2 Employers will
assure a safe work environment and will discuss all safety issues or concerns
with the education supervisor during a review of the work site and prior to the
student work-based learning experience.
3.3.3 Relevant
work-based learning training will be available through the school district (Mountainland
Region) for all employers.
3.4 Standards and
Procedures for Approval of Off-Campus Work Sites
3.4.1 Work-site
experiences may be provided through a cooperating employer in the public
sector, private sector, through service learning or school-based enterprises.
3.4.2 Work-based
learning may be paid or unpaid. Paid and
unpaid experiences will follow guidelines outlined in the document, “Child Labor Requirements in Nonagricultural
Occupations under the Fair Labor Standards Act, US
Department of Labor, WH-1330, revised August 1990.”
School-to-Registered
Apprenticeship will follow guidelines outlined in the document, “Bureau of
Apprenticeship and Training” (BAT)
Adhering to the
intent of the U.S. Department of Labor document, “Employment Relationship
Under the Fair Labor Standards Act, WH Publication 1297, (Reprinted August
1985), an unpaid trainee may not: (a) displace a regular employee, (b) fill a
vacancy that a new hire would normally fill, (c) be given exclusive duties to
the detriment of a regular employee that would normally be assigned those
duties, nor (d) perform services that clearly bring profit to the business.
3.4.3 Employers
will assume responsibility for meaningful training.
3.4.4 Refer
to 3.3.2
3.4.5 Refer
to 3.3.3
3.5 Student
Transportation
3.5.1 The
determination of the method for transporting students to and from the work site
is the parents’ responsibility.
Instructors, administrators, and other supervisors may not have any
interaction with students regarding transportation.
3.6 Appropriate
Supervision by Employers at the Work Site
The cooperating employer/supervisor will:
3.6.1 Provide
“careful supervision” at the work site for student training,
3.6.2 Assume
responsibility for meaningful training,
3.6.3 Communicate
on a regular basis with education supervisor,
3.6.4 consult
the program coordinator/teacher regarding problems related to the work
experience, and contact promptly before considering suspension, transfer, or
termination,
3.6.5 Record
attendance and performance of the student trainee,
3.6.6 Meet
with school personnel to provide evaluation of trainees’ work,
3.6.7 Conform
to State and Federal labor laws,
3.6.8 Have
workers’ compensation under which a trainee is covered (if paid experience).
3.7 Insurance
coverage
3.7.1 For
paid work employment, work injuries and occupational disease insurance benefits
are covered by the employer’s workers’ compensation.
3.7.2 For
unpaid work experiences, work injuries and occupational disease insurance
benefits are covered by Alpine School District’s Workers’ Compensation as
specified by Utah SB 28.
3.7.3 Any
additional insurance coverage for the student is the parent(s) responsibility.
3.8 Appropriate
Supervision and Evaluation of the Student by the Local Education Agency
The education supervisor will:
3.8.1 Approve
the cooperating employer work site and training,
3.8.2 Inform
student of safety and health hazards in the workplace prior to the student
leaving the school,
3.8.3 Assure
“careful supervision” of the student at the training site,
3.8.4 Coordinate
with the employer on student training and evaluation.
3.9 Appropriate
Involvement and Approval by the Student’s Parent(s) in the Work-based Learning
Program
The parent(s) will:
3.9.1 Partner
with the school, school counselor, school personnel, student, by participating in
the SEOP process,
3.9.2 Support
the student’s participation in the work-based learning program,
3.9.3 Determine
the method of transporting student to and from the work site.
CTE-003intern
INTERNSHIPS AND APPRENTICESHIPS
DEPARTMENT STANDARDS
Philosophy:
Alpine
Alpine
Internships/apprenticeships qualify under exceptions of the Fair
Labor Standards Act. The Act permits
Work Experience and Career Exploration Programs to operate when
school-supervised, school administered and cleared through the State Education
Agency. This provision is found in
Bulletin No. 101 of the "Child Labor
Requirements in Nonagricultural Occupations under the Fair Labor Standards Act,
U.S. Department of Labor."
Governing Standards:
1. Students must meet the following
criteria:
1.1 Be a junior or senior in high school
and be at least 16 years of age.
1.2 Have a signed parent request for the
program on file (form CTE-003C).
1.3 Submit an application to the high
school CTE Coordinator (form CTE-003B).
1.4 Be enrolled in a CTE course which is
related to the internship/apprenticeship area requested.
1.5 The student is responsible to have health/accident
insurance through his/her family OR must purchase the school health/accident
insurance to cover potential personal injury while training on approved
off-campus sites.
1.6 Parents and students must receive
proper notification and sign a release indicating that they are aware of the
fact that they must provide their own transportation to and from the
internship/apprenticeship site (form CTE-003C).
1.7 If a student is hired, he/she is no
longer a student intern, but an employee and must complete the necessary co-op
paperwork.
2. Supervision
2.1 Internship/apprenticeship (I/A) sites
will be established by the I/A Coordinator or by the CTE Coordinator. Students are not to approach
businesses or attempt to establish I/A sites.
2.2 When internship/apprenticeship sites
are established, it is the responsibility of the Coordinator to ensure that it
is a safe working environment for the intern/apprentice.
2.3 The internship/apprenticeship
coordinator should work with coordinators from other schools within the
district and neighboring school districts to avoid contacting pre-established
sponsoring businesses.
2.4 Each student is to be supervised by
an Career and Technical Education Instructor, CTE Coordinator, or an I/A
Coordinator.
2.5 An initial visit to the training
station will be made by the supervisor at the time the student enters the
program (or as soon after as possible).
2.6 An additional visit during the first
term the student is in the program will be made and at least one other visit
during each of the succeeding terms the student is involved.
2.7 Travel to I/A supervision will be
reimbursed at the current rate established by Alpine School District.
2.7.1 Claims for
travel reimbursement may be initiated by submitting the request form CTE-003I.
2.7.1.1 Claims may be
submitted quarterly or at the end of the school year.
3. Training
Station Requirements
3.1 Students will only be placed at
training stations which the Coordinator has established.
3.2 Internship/apprenticeship training
agreements must be used (form CTE-003D).
3.3 Employers are to provide input on
student performance on the job (form CTE-003E).
3.4 Training stations and the program
shall not discriminate against students on the basis of race, national origin,
gender or handicap.
3.5 Compliance will be met with hazardous
occupations/task regulations.
4. Record Keeping
4.1 The Coordinator will maintain a file
on each student in the program which contains all WBL forms.
4.2 The regular electronic roll generated
by the Alpine School District Data Processing Department will be used for the
WBL roll.
4.3 Students are required to update all
WBL materials in their file on a weekly basis at the WBL seminar unless other
arrangements are made with the Coordinator.
5. Grade and
Credit
5.1 Students must make application to
participate in the Internship/Apprenticeship program (form CTE-003F).
5.2 Students that are juniors or seniors
in high school, with a 2.5 grade point average may apply to the program.
5.2.1 Students are required to maintain a 2.5
GPA while enrolled in the WBL program.
5.2.1.1 A system of probation should be used where
students fall below the 2.5 GPA or better requirement.
5.3 Students must attend an
internship/apprenticeship seminar each week.
5.4 Grade and credit is determined by on
site hours, seminar attendance, employer evaluation, completion of training
duties and program curriculum.
5.5 A maximum of two (2) credits from
internships are permitted per school year.
5.6 A maximum of one-half (.50) credits
from internships are permitted per summer.
In order for the student to receive credit he/she must be supervised by
the cooperating instructor during the summer under the same requirements as the
regular school year.
5.7 The number of credits for a BAT
registered apprenticeship may vary from year-to-year depending upon graduation
requirements and the agreement identified in the apprenticeship itself.
6. Assignment Options
6.1 Teachers are to
be assigned internship supervision as one of their six (6) contract periods as
first priority.
6.1.1 A maximum of 35 students will be
assigned during one such period.
6.2 Teachers are to be assigned
Internship supervision as an additional contracted period as a second priority,
and only if the following standards are met.
6.2.1 A minimum of 20 students are enrolled.
6.2.2. No other additional contracted period is
in effect for that teacher.
6.3 Teachers may be assigned internship
supervision on a per-student basis if neither of the previous options are
available.
6.4 Teachers who are on an extra
contracted period cannot also be assigned to supervise
Internships on a per-student basis.
6.5 Teachers who
supervise internships on a per-student basis are limited to a maximum of 35
students.
CTE-003ccte
COOPERATIVE CAREER AND TECHNICAL EDUCATION (CCTE)
DEPARTMENT STANDARDS
Philosophy:
The Cooperative Career and Technical Education (CCTE) program is
intended to provide advanced training in the community setting. Here students, who need to put skills learned
in program training to use in practical application, may train on-the-job while
earning high school credit for the experience.
Definitions:
Cooperative Career and Technical Education (CCTE) - A program for persons who, through
written cooperative arrangements between school and employers, receive
instruction, including required academic classes and related technical
instruction, concurrent with a paid, supervised job in a related
occupational field.
Related Instruction - A class which teaches skills directly related to
the skills required in the On-the-Job Training program of the particular
student.
Career and Technical Education (CTE) - Recognized, approved Career and
Technical Education programs.
Training Station - The location of the work and the employer cooperating with the
school in CCTE.
Supervisor -
A properly certificated professional teacher who meets the state requirements
to coordinate a CCTE program.
Governing Standards:
1. Students must meet the following
criteria:
1.1 Be a junior or senior in high school
and be at least 16 years of age.
1.2 Have a signed parent/guardian request
for the program on file (Form CTE-003C).
1.3 Have the written approval of the
teacher-coordinator before participating in the CCTE program (Form CTE-003B).
1.4 Be enrolled in an CTE course which is
related to the training area of work (If there is any question as to whether or
not a class is related, the counselor or CTE Coordinator should consult with
the district CTE Director).
2. Supervision
2.1 Each student is to be supervised by
an Career and Technical Education instructor
2.1.1 The basic concept is that Trade &
Industrial instructors may supervise in any T&I area. Marketing supervisors handle all sales
related training, including fast foods sales.
Home Economics supervisors handle all food preparation training,
including fast food preparation. Health
Occupations supervisors handle all medical/health related training.
2.1.2 To accommodate staffing constraints in
the high schools, a modification of the above concept is allowable. That would basically be in the form of a
consolidation of a variety of training areas under the supervision of one
Career and Technical Education instructor, without particular regard to area of
teaching assignment or certification.
2.2 The teacher/supervisor should be,
where possible, the teacher who teaches the student's related class. If the school administration considers this
not possible, another teacher in the school who teaches CTE may be assigned as
the supervisor.
2.3 An initial visit to the training
station will be made by the supervisor at the time the student enters the program
(or as soon after as possible).
2.3.1 That visit will
initiate the training agreement and other coordination as is appropriate.
2.4 An additional visit during the first
term the student is in the program will be made and at least one other visit
during each of the succeeding terms the student is involved.
2.5 Travel for CCTE supervision will be
reimbursed at the current rate established by Alpine School District.
2.5.1 Claims for travel reimbursement may be
initiated by submitting the request
form provided, accompanied by a copy of the CCTE TEACHER/COORDINATOR
ACTIVITY RECORD.
2.5.1.1 Claims may be
submitted quarterly or at the end of the school year.
3. Training Station Requirements
3.1 Students will only be placed at
training stations which the supervisor considers a safe working environment.
3.2 Work/training agreements must be
used.
3.3 Employers are to provide input on
student performance on the job.
3.4 Training stations and the program shall
not discriminate against students on the basis of race, national origin, gender
or handicap.
3.5 Minimum wage requirements are in
effect.
3.6 Compliance will be met with hazardous
occupations/task regulations (See "Exemptions
From Hazardous Occupations Orders").
4. Record Keeping
4.1 The supervisor will maintain a file
on each student in the program which contains as a minimum:
4.1.1 Student Approval Form
Parent/Guardian Request
Form
Training Agreement
Student Evaluation
Student Application
Student Work Record
4.2 The regular electronic roll generated
by the Alpine School District Data Processing Department will suffice for the
CCTE roll. No special roll will be
required.
4.3 Students must make at least weekly
contact with the supervisor to update the weekly hours-worked log.
5. Grade and Credit
5.1 Students are required to work at
least 45 hours per quarter to receive .25 credit.
5.2 A maximum of two (2) credits from
CCTE are permitted per school year and an additional maximum of one-half credit
is available in the summer only if the student is visited by supervising
instructor and meets all of the other CCTE requirements.
5.3 Letter grades or Pass/Fail will be
awarded for the work portion of the program depending upon school policy.
5.4 Students
are required to maintain a "C" or better in the related class in
order to receive credit for the work portion.
5.4.1 A system of probation should be used
where students fall below the "C" or better requirement.
6. Assignment Options
6.1 Teachers are to be assigned CCTE
supervision as one of their six (6) contract periods as first priority.
6.1.1 A maximum of thirty five (35) students will be
assigned during one such period.
6.2 Teachers are to be assigned CCTE
supervision as an additional contracted period as a second priority, and only
if the following standards are met:
6.2.1 A minimum of twenty (20) students are enrolled.
6.2.2 The average enrollment of all six (6) classes taught must be at least twenty-five (25).
6.2.3 All other requirements as stated in CTE-006 Section 2.
6.2.4 No other additional contracted period is
in effect for that teacher.
6.3 Teachers may be assigned CCTE
supervision on a per-student basis if neither of the previous options are
available.
6.4 Teachers who are on an extra
contracted period can also be assigned to supervise CCTE on a per-student basis
for a maximum of ten (10) students.
6.5 Teachers who supervise CCTE on a
per-student basis are limited to a maximum of 35 students.
6.6 Teachers who supervise CCTE in the
summer can be compensated on a per-student basis if they complete the necessary
requirements and documentation. Teachers
who supervise CCTE in the summer are limited to a maximum of 20 students.
7. Hazardous
Occupation Requirements
Hazardous
Occupations That Students Cannot Be Placed - Under Any Circumstances
Manufacturing
and Storing Explosives (1)
Motor-vehicle Driving and Outside Helper
(2)
Coal Mining (3)
Logging and Saw Milling (4)
Exposure to Radioactive Substances
(6)
Power-driven Hoisting Apparatus (7)
Mining, other than Coal Mining (9)
Power-driven Bakery Machines (11)
Manufacturing Brick, Tile, and Kindred
Products (13)
Wrecking, Demolition, and Shipbreaking
Operations (15)
Hazardous
Occupations (Exemptions) That Students Can Be Placed - If Necessary Requirements
Are Met
Power-driven
Woodworking Machines (5)
Power-driven Metal-forming, Punching, and
Shearing Machines (8)
Slaughtering, or Meat-packing, Processing,
or Rendering (10)
Power-driven Paper-Products Machines
(12)
Power-driven Circular Saws, Band Saws, and
Guillotine Shears (14)
Roofing Operations (16)
Excavation Operations (17)
(*) Numbers in parenthesis correspond to the Hazardous Occupations
Orders in Nonagricultural Occupations as identified in the Child Labor
Requirements in Nonagricultural Occupations under the Fair Labor Standards Act
and can accessed by clicking on the occupational category.
7.1 Instructors supervising students in
hazardous occupations exemptions must complete the following requirements:
7.1.1 Complete all of the documentation as
required under a regular CCTE experience.
7.1.2 Read, familiarize themselves, and
understand “Child Labor Requirements in
Nonagricultural Occupations Under the Fair Labor Standards Act”.
7.1.3 Ensure that the student is enrolled in a
related Career and Technical Education course in Alpine School
District. If it is a summer CCTE
experience the student must have completed (refer to 5.4)
a related course during the prior school year.
7.1.4 Ensure that the student is at least 16
years of age.
7.1.5 Ensure that the student is placed with a
sponsor or employer who furnishes workers’ compensation that will cover the
student while at work.
7.1.6 Ensure that the work-site is a safe
working environment.
7.1.7 Ensure that the student has passed
safety tests which address the equipment that he/she will be using at the place
of employment and that the instructor has a copy on file.
7.1.7.1 Ensure that the employer is notified in
writing of all equipment that the student is properly trained to use and that
the employer is responsible for training on any additional equipment that is
not on the list.
7.1.9 Complete a written agreement which
provides:
A.
That the work of the student-learner in the occupations declared
hazardous shall be incidental to the training
B.
That such work shall be intermittent and for short periods of time, and
under the direct and close supervision of a qualified and experienced person
C.
That safety instruction shall be given by the school and correlated by
the employer with on-the-job training
D.
That a schedule of organized and progressive work processes to be
performed on the job is included
7.2 It is the responsibility of the
instructor to complete and maintain on file for a period of not less than seven
(7) years all safety tests and CCTE documentation on students participating in
CCTE hazardous occupations exemptions.
7.3 The instructor
should complete and have on file form CTE-003K with all items
checked indicating that requirements are completed for a hazardous occupation
exemption.
Letter From the Industrial Commission of
to the State Superintendent of Public
Instruction
Mr. Scott W. Bean Mr. Ronald Matteucci, State Director
State Superintendent of Public Instruction Bureau of Apprenticeship and Training
250 East 500 South 1745 West 1700 South, Room 1051
Dear Mr. Bean and Mr. Matteucci:
This
letter is written to provide an update to an earlier letter, dated
The 1990 General Session of the Utah Legislature rewrote the then existing child labor statutes found in the previous Chapters 22 and 23 of Title 34 into a new Chapter 23 of Title 34 and titled the chapter, "Employment of Minors." Section 34-23-101 from the "Employment of Minors" chapter now states, "It is a policy of the state of Utah to encourage the growth and development of minors through providing opportunities for work and for related work learning experience while at the same time adopting reasonable safeguards for their health, safety, and education."
Further, in Section 34-23-201, it is stated, "A minor may not be employed or permitted to work in any hazardous occupation except as authorized by the [industrial] commission in writing when the minor is under careful supervision in connection with or following completion of an apprentice program, vocational training, or rehabilitation program authorized by the [industrial] commission." Since the statute requires "careful supervision," the Industrial Commission has defined that term as follows:
"Careful supervision" means providing training safeguards and supervision reasonable necessary in light of an apprentice's current level of preparation and experience relative to a given task considered hazardous.
In Section 34-23-103, entitled "Definitions," the following definition is found: "’Hazardous occupation’ is any occupation defined as hazardous by the United States Department of Labor under 29 U.S.C. Sec. 201 et seq., the Fair Labor Standards Act."
Next, in the booklet entitled "Child Labor Requirements in Nonagricultural Occupations under the Fair Labor Standards Act," dated Revised, August 1990, and still the current guide to employment of minors in nonagricultural occupations, the following 17 occupations are declared "to be particularly hazardous for 16 and 17 year old persons, or detrimental to their health and well-being. This minimum age applies even when the minor is employed by the parent or person standing in place of the parent."
1) Manufacturing and storing explosives.
2) Motor-vehicle driving and outside helper.
3) Coal mining.
5) Power-driven woodworking machines.
6) Exposure to radioactive substances.
7) Power-driven hoisting apparatus.
8) Power-driven metal-forming, punching, and shearing machines.
9) Mining, other than coal mining.
10) Slaughtering, or meat-packing, processing, or rendering.
11) Power-driven bakery machines.
12) Power-Driven paper products machines.
13) Manufacturing brick, tile, and kindred products.
14) Power-driven circular saws, band saws, and guillotine shears.
15) Wrecking, demolition, and ship-breaking operations.
16) Roofing operations.
In the booklet, there are some exemptions listed regarding the above. The exemptions that best fit apprentices and student learners are in seven of the above occupations - numbers 5, 8, 10, 12, 14, 16, and 17 - wherein 16 and 17 year old apprentices and student learners can be exempted provided they are employed under certain conditions as shown on page 12. I have provided a copy of the booklet for further amplification. In addition, the Federal Wage and Hour Division at (801)524-5706 may be able to provide actual booklets to you. I would recommend your analysis of the federal requirements as outlined in the booklet.
In order for the Industrial Commission to authorize work for minors in any hazardous occupation, the following must be met:
1. Students 16 and 17 years of age must be under a signed apprenticeship agreement in accordance with federal requirements. A copy of the apprenticeship agreement must be provided to the Industrial Commission.
2. A student must be taking or must have completed a state-approved vocational program related to the on-the-job training provided by a sponsor or an employer.
3. The state vocational education program must ensure the student is placed with a sponsor or employer who furnishes workers' compensation. With the vocational program fulfilling its obligation of providing all aspects of related instruction, including on-site inspection, the employer assumes full responsibility and obligation for student or apprentice supervision and safety as it does with all other employees.
The required minimum wage applying to apprentices is determined by the Department of Labor on a case-by-case basis where it has jurisdiction. In those rare situations where federal law does not provide jurisdiction, state law uses the same standards and will apply. The Bureau of Apprenticeship and Training (BAT) will enroll minor students as regular apprentices, and they will receive at least the standard beginning apprenticeship wage and receive regular increments due any successful apprentice. School to Apprenticeship (STA) 16 and 17 year old participants will be regarded as regular apprentices.
When the foregoing steps are taken, it is the Industrial Commission's opinion that the employer is not subject to anymore liability than they would for any other employee.
Sincerely,
Thomas R. Carlson
Commissioner
TRC/poa
Enclosure
cc: Stephen M. Hadley, Chairman
Colleen S. Colton, Commissioner
Director, Labor Division
F:trc/cors.8
1. Philosophy
Certain activities that are required of Career and Technical
Education instructors dictate time involvement beyond the normal contracted day
or year. This is particularly true in
terms of equipment maintenance requirements, computer technology management,
efforts to keep updated with rapidly moving business and technology, advising
Career and Technical Student Organizations (hereafter referred to as CTSO’s),
etc. This set of standards is to provide
justification, consistency, and a systematic approach to provide hourly
compensation for such activities.
2. Governing Standards
2.1 The following areas are approved for hourly
compensation:
2.1.1 Equipment maintenance and repair
2.1.2 Advisor for an Career and Technical Student
Organization (CTSO )
2.1.3 Professional development (inservice)
2.1.4 Pre-approved curriculum development
activities.
2.2
Absolutely no CTE funds may be expended on non-CTE activities.
2.3
To be eligible for hourly compensation the individual must be on a
full-time or part-time contract and be teaching at least one (1) Career and
Technical Education course, grades 7-12.
2.4 All time claimed
under the hourly compensation budget must be outside of any other normal
contracted or paid time.
2.5 Teachers who
attend the Utah State Office of
Education (USOE) Summer CTE Conference will be reimbursed at the full
stipend rate regardless of whether they are full time or part time instructors.
2.5.1
Following attendance at the USOE Summer CTE Conference, it is the
responsibility of the instructor to submit a time card to the district CTE
Department to receive the stipend for attending the conference.
2.5.1.1
All time cards must be signed by the school CTE Coordinator.
2.5.2
The stipend for the USOE Summer CTE Conference participation will be by
the established stipend amount only and may not be reimbursed at the hourly
salary.
2.5.3 The USOE CTE Conference stipends will be
awarded from the district's CTE budget and not from the school's regularly
established CTE budget.
2.6
No additional school Career and Technical Education funds may be used to
supplement the USOE Summer CTE Conference stipends or the extended hourly
compensation budget.
2.7 Hourly
compensation will be based upon the district approved hourly rate for specific activities.
2.7.1 The lower rate of the
two will be used for activities not involving students.
2.7.2 The higher rate of
the two will be used for activities involving direct student supervision.
2.8 All exceptions
or additions to the above standards must have the approval of the school CTE
Coordinator and the Alpine School District Director of Career and Technical
Education.
3. Process
3.1
Each school will receive an hourly compensation budget from the Alpine
School District Director of Career and Technical Education.
3.2
An "Extended Hours Compensation Application", Form CTE-004A will be
submitted to the school CTE Coordinator.
3.3
The CTE Coordinator in each school will review the proposals and
approve/disapprove for hourly compensation until the hourly compensation budget
is depleted or until the end of the fiscal year, whichever comes first.
3.4
Upon completion of the approved activity, the instructor must submit a
time card to the district CTE Department for compensation.
Revised
1. Philosophy
U
2. Governing Standards
2.1 The CTE Coordinator is responsible for developing a system of accountability and receipt management at the school.
2.2
2.3
2.4
2.5
2.6
2.7
2.10.1
1. PHILOSOPHY
The purpose of the extended day contract is to allow instructors
to teach an additional class during one of their preparation hours. The CTE Coordinator, in conjunction with the
high school principal, will determine if the need exists to have an instructor
teach an additional class.
2. GOVERNING STANDARDS
2.1 In order for a teacher to qualify to teach an additional class on a preparation period the following standards must be met:
2.1.1 The minimum enrollment in each of the seven (7) classes taught must be at least twenty (20).
2.1.1.1 Exception #1: The minimum enrollment requirement may be wavied for one class if there is an average of at least twenty-eight (28) students enrolled in all seven (7) classes. This one small class must have at least 12 students enrolled, and only one class may be below the twenty (20) student minimum.
2.1.1.2 Exception #2: Shop classes must have a minimum enrollment of at least seventeen (17). Shop classes are not eligible for Exception #1 above.
2.1.1.3 Exception #3: Shop classes must have an average enrollment of at least twenty-two (22).
2.2 If an
instructor teaches a combination of shop and non-shop classes all non-shop
classes are required to maintain the regular minimums and averages listed in 2.1.1 and 2.1.2 above and all shop classes are required to
maintain the minimums and averages listed in 2.1.1.2 and 2.1.1.3 above.
2.3 "Shop" classes are defined as: Agricultural Mechanics, Automotive Technology, Building
Construction, Cabinetmaking, and Welding.
3. EVALUATION AND REVIEW
3.1 It is the
responsibility of the CTE Coordinator to review and evaluate class enrollments
of all instructors at the end of the first semester that are on an extended day
contract. Instructors not meeting the
criteria listed in 2. above will not receive an extended day contract for the
second semester.
3.2 It is the responsibility of the CTE
Coordinator to notify the Director of Career and Technical Education that an
instructor no longer meets the criteria to receive an extended day contract.
3.3 After notifying
the Director of Career and Technical Education, the CTE Coordinator should
initiate a letter to the Director requesting that the extended day contract be
discontinued. The letter should include
the signatures of the instructor and the CTE Coordinator.
4. RECORD KEEPING
4.1 The instructor
should submit a “Request to Teach One Extra Class During a Preparation Period" (Form
CTE-006A) to the CTE
Coordinator.
4.2 Once the CTE
Coordinator has approved the request, an "Alpine School District Certified Extended Contract" (Form CTE-006B) should be submitted with Form CTE-006A to the Director of Career and Technical
Education.
5. ASSIGNMENT OPTIONS
5.1 The instructor cannot be compensated
for more than one (1) extended day contract for one (1) class period.
5.2 The instructor cannot receive an
extended day contract for Work-based Learning supervision if they are being
paid for Work-based Learning supervision as one of their six (6) regular class
periods.
Revised 8
Philosophy:
Alpine School District Career and Technical Education (CTE)
programs are approved through the Utah State Office of Education. Some of the CTE courses require that students
travel during and after the regular school day.
These educational experiences are established as part of the regular
curriculum to enhance the student's learning experience. Specific CTE courses afford students the
opportunity to participate in on-going instruction and laboratory experiences
away from the high school campus (Example: students from a high school
traveling to a neighboring elementary school to assist in a partnership
mentoring experience, providing exploratory CTE opportunities in an assisted
studies based program).
The instructor should make every effort possible to provide
transportation in Alpine School District buses as the primary means of transportation
for activities within the district boundaries.
If this is not feasible, public transportation should be used as a
secondary source of transportation.
Alpine
Governing Standards for Activities Within the District Boundaries:
1. Students must meet the following criteria:
1.1 Be enrolled in the course where the
off-campus opportunity exists.
1.2 Have a signed parent or guardian
informed consent form for the program on file.
1.3 The student is responsible to have health/accident
insurance through his/her family OR must purchase the school health/accident
insurance to cover potential personal injury while participating in class
activities on approved off-campus sites.
1.4 Parents/guardians are to be responsible
for their own student's transportation to and from the off-campus
lab site and sign a release of informed consent indicating the same.
2. Supervision
2.1 The instructor is responsible to meet
with parents/guardians and the student either individually or in a group and
notify them of the parameters for travel to and from the lab site at the
beginning of the course before any traveling takes place.
2.2 In meeting with students and
parent/guardian, the instructor must alert both the student and parent/guardian
that they are responsible for transportation to and from the lab experience.
2.3 If parents/guardians do not grant
permission for their student to participate in the off-campus lab experience,
the instructor is responsible to arrange for a supervised on-campus alternative
educational experience where the students have the opportunity to receive the
same amount of credit.
3. Training Station Requirements
3.1 The instructor is responsible to
ensure that the lab site is a safe environment for students to work and learn.
Governing Standards for Activities Outside the District Boundaries:
4. Career and Technical Student Organization (CTSO) travel:
4.1 The instructor must travel with the
sponsoring organization without exception, and purchase insurance from the
same, when traveling to CTSO national activities.
4.2 When traveling to state sponsored
activities, the instructor should contact other schools within the district and
share a bus whenever possible.
Exceptions must be cleared through the school administration and the
local Career and Technical Education Coordinator.
4.3 Any CTSO activities outside of the
district boundaries which do not include state first place winning CTSO
students and are not approved activities must have prior
approval of the board and permission from the school administration. Any such activity will not be considered as
an Career and Technical Education activity and must follow school and district
policies governing them.
Revised
Philosophy:
One of the goals of
Career and Technical Education is to develop student leadership abilities. The most effective way to do this is through
Career and Technical Student Organizations (CTSO's), i.e. FBLA, HOSA, Skills USA, FFA, FCCLA, DECA,
TSA, etc. Participation in the
activities of these organizations is encouraged.
Governing Standards:
1. All overnight student CTSO activities require the approval of the building-level principal.
2. In all cases where funds are expended for national convention and
conference expenses for employees, the Alpine School District Policy #4758 will
be followed.
2.1 Since that policy Alpine School District Policy#4758 only covers
employees, it will be utilized as the standard for covering expenses for
students with the following modifications:
2.1.1. Student meals will not be reimbursed.
2.1.2. A maximum of $500 per student is allowed.
2.1.3 If the amount for housing is over the indicated amount in
the policy, the hotel must either be the conference site or three (3) rate
quotes must be submitted.
3. Career and
Technical Education funds may be requested under the policy cited if the
following circumstances exist for students:
3.1. The student is an elected state
officer attending a state, regional or national convention or conference as
part of the responsibilities of that office.
3.2. The student is an individual state
contest first place winner, or a member of a state contest first
place winning team and these first place winners are designated to represent
the state in competition at a regional or national conference or convention.
3.3. The district will not cover reimbursement
for students to participate in “Special Events” or “Optional Activities” (i.e.
3.4. Student costs are not reimbursed
for state conferences or conventions.
4. Career and Technical Education funds may be requested
under the policy cited if the following circumstances exist for instructors:
4.1. The instructor is attending a state
conference as a supervisor in the company of students.
4.2 The instructor is attending a
regional or national conference as a supervisor in the company of those
students who qualify for CTE funding as outlined in Section
2 above.
4.2.1. Supervision of students will be at the teacher/student ratio of 1/10. District
policy also requires that female supervisors be staffed for girls and male
supervisors for boys.
4.2.2. Instructor lodging reimbursement will be
based on single occupancy.
4.3. If reimbursement for instructor expenes for overnight student CTSO activities is reqeusted, prior approval of the district CTE Director is required.
4.4 Reimbursement for instructor expenses for overnight student CTSO activities are approved as follows:
4.4.1. If the CTSO convention is located less than 30 (thirty) miles from the Alpine School District central office, i.e., Provo, Sandy, etc., no reimbursement for instructor expenses will be provided.
4.4.2. If the CTSO convention is located between 30 (thirty) miles and 50 (fifty) miles from the Alpine School District central office, i.e., Salt Lake City, Bountiful, no reimbursement for instructor expenses will be provided, unless extenuating circumstances exist, i.e., late night activities followed by early morning activities. In these unusual circumstances, prior approval must be obtained from the district CTE Director.
4.4.3. If the CTSO convention is located more than 50 (fifty) miles from the Alpine School District central office, i.e., Park City, Davis Convention Center, etc., reimbursement for instructor expenses will be provided.
5. Step-by-Step
Procedure for Obtaining Approval and Reimbursement:
5.1. At least thirty (30) days prior to the
departure date, or immediately upon learning of student qualification for
participation, complete “Conference/Inservice "Authorization"
Request” (Form: CTE-008A).
5.1.1 In-state
activities require approval from the District Director of Career and Technical
Education. Submit “Conference/Inservice "Authorization"
Request” (Form: CTE-008A) directly to that office.
5.1.2 Out-of-state
activities require approval from the District Assistant Superintendent of 7-12
and Adult Schools. Submit
“Conference/Inservice "Authorization" Request” (Form: CTE-008A) directly
to the District Director of Career and Technical Education and the approval
process will be completed by the CTE Department.
5.1.2.1 A brief written request must accompany "Conference/Inservice "Authorization" Request" (Form CTE-008A) for any out-of-state convention/conference/inservice activity. This written request shall include:
5.1.2.1.1 Rationale
for attendance at the convention/conference/activity.
5.1.2.1.2 What
the convention/conference/activity will include. Attach any brochures, handouts, etc.
regarding the activity.
5.1.2.1.3 Indicate
what other out-of-state convention/conference/activity the instructor has
attended in the last three years.
5.1.2.1.4 Indicate
what funds will be used to pay for the activity.
5.2 No funds shall be expended for
registration, travel, lodging, etc., before approval for such registration,
etc., has been granted by the District Career and Technical Education
Department and/or the Assistant Superintendent of 7-12 and Adult schools via
the CTE Department (see section 4.1.1 and 4.1.2 above).
5.3 Upon receipt of approval, proceed
with reservations, tickets, etc.
Expenses should be financed out of a school account which is
reimbursable, such as a chapter Special Account, a refundable account of the
school, etc., - NOT one of the budgeted CTE accounts.
5.4 Within 90 days after returning from
the conference or convention, submit the following to the District Director of
Career and Technical Education (any requests for reimbursement received after
90 days will not be reimbursed).
5.4.1 Complete “Conference/Inservice "Reimbursement"
Request” (Form: CTE-008B)
5.4.2 Verification of cost of lodging and
travel (receipts, ticket copy, cost break-down from state advisor, etc.)
5.4.3 If travel reimbursement is being
requested on a mileage basis for travel, a point-to-point break-down of the
distance traveled must be provided.
5.4.4 Bus costs for in-state travel may be
purchased with school or district budgeted CTE funds but will not be
reimbursed except outlined in 5.2.1 below.
5.5 Funds will be issued to the
school to reimburse the account specified on the “Conference/Inservice "Reimbursement"
Request” (Form: CTE-008B).
5.6 The instructor and students must use
public transportation going to and from the conference and while in attendance
at the conference. RENTAL CARS ARE NOT
TO BE USED AND WILL NOT BE REIMBURSED!
6. Additional CTSO district support
6.1 A maximum of an additional sixty (60) hours of compensation (paid at the current district workshop rate)
6.1.1 CTSO advisors qualify under the following criteria: The local CTSO chapter
6.1.1.1 Is a functioning chapter overseen by an advisor(s)
6.1.1.2 Is registered with the state and national affiliate organizations;
6.1.1.3 Has elected or appointed chapter officers;
6.1.1.4 Holds regular chapter officer meetings (at least one per month during the school year;
6.1.1.5 Has an advisor(s) and chapter officers who attend the state officer leadership training;
6.1.1.6 Participates in at least one school/community service project during the school year;
6.1.1.7 Holds regular chapter activities (at least quarterly);
6.1.1.8 Participates in the sponsored state, regional, or area conference/contest.
6.2 The district CTE Department will cover expenses for the following CTSO items:
6.2.1 The cost of a bus(ses) for the chapter to attend the Fall Leadership Conference and the State Convention/Contest or other pre-approved activity, provided there is district-wide coordination to share the bus(ses) between schools.
6.2.1.1 The Alpine School District Transportation Department should be used whenever possible.
6.1.1.2 Costs for the bus(ses) will be provided on a reimbursement basis.
6.1.1.3 Advisors should complete and submit form CTE-008H upon completion of the activity to receive the reimbursement.
6.2.2 The cost of start-up materials and supplies, which may include, but not limited to clothing, visual aides, ceremony props, etc. All such materials and suppies are the property of the school district and are not to be permanently provided to students or advisors.
7. Professional Development Points
7.1 District-based Career and Technical Education professional development inservice activities may be approved for professional development points that apply towards the renewal of a Utah Educator's License. Approval for professional development points may be requested by submitting, "District-based Career and Technical Education Request for Professional Development Points" (Form CTE-008C) to the District CTE Director at least 30 days prior to the inservice activity.
7.2 After completion of the inservice activity
resubmit the previously completed, "District-based Career and Technical
Education Request for Professional Development Points" (Form CTE-008C) to the
District CTE Director within 90 days of the inservice activity. Include all applicable signatures.
7.3 One (1) professional development
point shall be awarded for approximately one hour of "seat time" in
an approved inservice activity.
7.3.1 "Seat time" shall be defined
as actual time participating in an inservice activity, either as a participant
or as a student.
7.3.2 "Seat time" shall not include
registration time, meal time, travel time, or any other time that is not
directly related to instruction.
7.3.3 Professional development points for
conventions, conferences, trade shows, and CTSO activities will be considered
on an individual basis. Points awarded
may not be on a one- hour-equals-one-point ratio.
7.4 Professional development points may be
awarded for inservice activities completed during contract or extended contract
time. Lane change, university, or USOE
credit cannot be earned during contract or extended contract time.
7.5 District-based
professional development points and lane change, university, or USOE credit may
not be earned concurrently. Lane change,
university, or USOE credit can be converted into professional development
points but both cannot be earned at the same time so as to record credit and
additional professional development points for the same activity.
Revised
Philosophy:
As a basic philosophy, Alpine Career and Technical Education
(AATE) offers full access to programs and services to all students. As part of the application of this
philosophy, the following procedure is outlined to provide fee support for
economically disadvantaged students who are in or who desire to be in AATE
training programs as long as federal funding is available:
A. Schools
will utilize Alpine District's established procedure for fee waivers. This includes confidentiality requirements,
eligibility determination, and specific rulings and interpretations.
B. A
process will be utilized in the schools to extract the fees waived for Alpine
Career and Technical Education courses/programs (Needs to be by program
accounting number). That data will form
the basis for a request for reimbursement from the Career and Technical
Education Department.
C. Costs
that are not eligible for reimbursement:
a. Chapter (CTSO) Dues
b. Personal CTSO Related Items
(Jackets etc.)
c. Travel to Conferences etc.
d. Food, Lodging etc.
D. Procedure
for claiming reimbursement:
At the end of each semester, extract the
data regarding fees waived for Alpine School District CTE programs for eligible
students.
Submit the data to the Director of Career
and Technical Education on the form provided (Form CTE 009A).
E. A
funding level “Cap” will be established annually by the Director of Career and
Technical Education and the Assistant Superintendent based upon the previous
year’s claims and available funding.
Schools will be reimbursed that percentage of the funds for which they
submitted and have approved.
Consideration may be given to those schools with high concentrations of
disadvantaged students.
F. School
CTE coordinators should consult with CTE instructors as to the appropriateness
of “CORE’ projects (those required of all students).
1. PHILOSOPHY
There are a number of involvements Career and Technical Education
instructors may take on which provide opportunities and advantages for
themselves and for students. Career and
Technical Student Organizations (CTSO’s), Professional Career and Technical
Education Association involvement, and Technical and Professional Inservice
provide direct and indirect advantages to students and teachers, but also place
demands upon teacher time and efforts that usually go unrewarded.
In support of students and teachers, the Alpine Career and
Technical Education Department is dedicated to offering incentives for teacher
involvement in such professional activities.
2. GOVERNING STANDARDS
2.1.1 Any teacher who meets the criteria in 2.2 below may, upon application, have his/her membership dues paid in the
Association for Career and Technical Education (ACTE), Utah Association for
Career and Technical Education (UACTE), and an appropriate Division Affiliate
for one year.
2.1.2 Any teacher who does not meet the criteria in 2.2 below may not use local school or district funds to pay for professional membership dues as defined in 2.1.1 above.
2.2 Criteria:
2.2.1 By meeting any one of the following
three criteria any Career and Technical Education instructor in Alpine School
District is eligible to make application to receive the incentive indicated
above:.
2.2.1.1 Chapter
Advisor of a State recognized CTSO
2.2.1.1.1 The chapter must be chartered.
2.2.1.1.2 One (1) advisor per chartered chapter
is eligible. In a very large chapter
this may be modified upon request by the CTE Coordinator in the school.
2.2.1.1.3 Appointment of the advisor position is
to be verified by the CTE Coordinator in the school.
2.2.1.2 Elected State
President-Elect, State President, or State Immediate Past-President or an
elected member of the State Board of Directors of the following:
2.2.1.2.1
2.2.1.2.2 An appropriate Division of UACTE
(Business Teachers Assn., Marketing Education Teachers Assn., etc.)
2.2.1.3 In
the previous calendar year completed all of the following:
2.2.1.3.1 Attended the
2.2.1.3.2 Attended UACTE Mid-Winter Conference
or another pre-approved professional development activity (MUST BE
PRE-APPROVED BY THE DIRECTOR OF CTE)
2.2.1.3.3 Attendance at both of these
conferences must be consecutive and within an eight month period of time.
2.3 National Conference Support
2.3.1 Any Career and Technical Education instructor
who is elected President of Utah Association for Career and Technical Education
or any of its recognized affiliates (Utah Trade and Technology Educators, Utah
Association of Marketing Educators, etc.) will be eligible to have expenses
reimbursed for attendance at the Association for Career and Technical Education
annual conference.
2.3.1.1 This is in effect
only for the year the individual serves as President.
2.3.1.2 The provisions
outlined in Department Standard CTE-008,
"Convention & Conference Reimbursement" will govern
reimbursement.
2.4 Procedure
2.4.1 Request for payment of professional dues
is to be submitted on Form
CTE-010A upon notice that membership is up for renewal or at the beginning
of the school year for new memberships.
The completed ACTE/UACTE application for membership is to be submitted along
with Form CTE-010A. Payment will be made from the CTE Director’s
office directly to ACTE/UACTE.
2.4.2 Request for
national conference support is to be submitted according to Department
Standard CTE-008, "Convention & Conference
Reimbursement." Approval and
reimbursement requests are provided in that standard.
Philosophy:
Alpine Career and Technical Education (ACTE) with Board Approval,
supports the Utah Comprehensive Guidance model, and is dedicated to providing
and maintaining trained staffs in each secondary school. The standard is for every school to implement
the Utah Comprehensive Guidance and Counseling Program model to the extent that
the program can become certified and qualified to generate added cost funding.
Governing Standards:
School counseling programs can apply for initial training in the
comprehensive model through a written request from the principal of the
school. Written requests will be
included in the annual request to the Utah State Office of Education for
training on a priority based upon the date received.
Upon approval for training from the USOE, the following will be in
effect:
1. Training
1.1. Each counseling center staff will be
provided training with Comprehensive Guidance funding covering costs not
covered by the state office
1.1.1. "Staff" includes all school
counselors, secretary(s) assigned to the counseling center, the placement
specialist in the case of high schools, and the school principal.
1.1.1.1. Because of the
critical role the principal plays in the comprehensive guidance program, the
state requires that he/she attend at least the initial 1.5 days training
session.
1.2. The complete training cycle takes
place over three consecutive summers and the two intervening school years. The staff will participate in the entire
training cycle and is encouraged to attend the training for “reunion schools”
once the school is on a generating basis.
2. Planning/Implementation
2.1. Upon completion of the initial
training, Comprehensive Guidance budgets may be used to fund extra work days
for the counseling/guidance staff to plan for and to implement the
program.
2.1.1. After first annual training is complete -
7 days
2.2. Compensation will be at the normal
daily rate for each individual involved.
A day is considered to be a minimum of 7 hours.
3. Funding
3.1. Until such time as the program is generating
added-cost funds, the following annual budget will be provided for the purchase
of supplies and materials.
3.1.1. First year schools--$2,000 plus $1.00
per student in school
3.1.2. Second year schools--$1,500 plus $1.00
per student in school
3.1.3. Third year schools--$1,000 plus $1.00
per student in school
3.2. Approximately one-half of the
generated Comprehensive Guidance funds for Alpine School District will be used
for counseling salaries. The balance of
the funding will be used to provide a budget for each school which is certified
to generate funds.* The following
schedule will be used as recommended by R277-462-3 from the Utah State Office
of Education based on enrollment as of October 1 of the immediate previous
fiscal year:
3.2.1. 1 - 399 Students
= 6 WPU's
3.2.2. 400 - 799
Students = 12 WPU's
3.2.3. 800 - 1,199
Students = 18 WPU's
3.2.4. 1200 + Students = 24 WPU's
* All funds will be “floated” according to the amount available
after salaries are paid.
4. Program Certification
4.1. The
4.1.1. An Alpine Comprehensive Guidance program
makes application for certification through a written request from the
principal of the school to the Director of Career and Technical Education.
5. Administrative/Counselor Turnover
5.1. Since training and continuity are
all-important in the Comprehensive Guidance/Counseling model, it is essential
that review and re-training take place where there is significant turnover of
personnel.
5.1.1. In the event the entire counselor staff
"turns-over" in a given year prior to program certification, the
program will be recycled into the first-year training regardless of previous
training completed.
5.1.2. If over 50% of the counselor staff, but
not 100%, "turns-over" in a
given year prior to program certification, a review by the principal,
counselors, the Director of Pupil Services and the Director of Career and
Technical Education will determine training status.
5.1.3. After program certification, if over 50%
of the counselors are replaced with non-Comprehensive Guidance trained
individuals, and/or the principal of the school is changed, a new program
certification review will be conducted.
6. Program Certification Review
6.1 Certification review is conducted by
Mountainland Region Career and Technical Education Coordinating Council
(CTECC).
6.1.1. Any school which
has completed the second training session may, during the year following the
second training phase, apply in writing to the AATE Director prior to October
1. Upon approval, the Mountainland
Region will schedule a review team into the school.
YEARS SCHOOLS STARTED ON THE COMPREHENSIVE COUNSELING AND GUIDANCE PROGRAM
1989 Pleasant
Grove High
1990 Lehi
High
1991 Lehi
Jr. High
American
Fork High
1993 Pleasant
Grove Jr. High
American
Fork Jr. High
Orem
Jr. High
Mountain
Ridge Jr. High
Lakeridge
Jr. High
Alpine
Life &
1994 Canyon
View Jr. High
1996 Timpanogos
High
1997 Lone
2003
2004 Willowcreek
Jr. High School
YEARS SCHOOLS WILL BE EVALUATED
2003-04
Pleasant
2004-05 Alpine
Life &
American
Fork Junior High School
Lone
2005-06 Lakeridge
Junior High School
Lehi
Junior High School
Mountain
View High School
Timpanogos
High School
2006-07 American Fork High School
Pleasant
Pleasant
2007-08 Lone
2008-09 Alpine
Life & Learning Center
American
Fork Junior High School
Lehi
Junior High School
Mountain
View High School
Timpanogos
High School
2009-10
Lakeridge
Pleasant
2010-11 Canyon
View Junior High School
Lone
Peak High School
Mountain
Ridge Junior High School
Orem
Lehi Junior High School
Pleasant
Grove High School
Willowcreek
Middle School
2011-12 Alpine
Revised
Philosophy:
In order to effectively train students in job skills appropriate
for today's business and industry, effort to keep equipment as up-to-date as
possible is of top priority. In order to
provide secondary schools with some assistance in replacing worn-out equipment,
and to up-grade equipment being used in on-going, approved programs, the
following grant procedure will be used.
Procedure:
1. General:
1.1. Each year a specific amount of funding
will be allocated to the grant program.
That amount will vary from year to year depending upon levels of
funding, enrollment, etc.
1.1.1. This will be State and/or Local money and
will be in addition to federal grant funds.
1.2. Schools operating approved Career and
Technical Education programs will be eligible to submit grant proposals for
these funds.
1.3. All proposals must include a 40% match
from local school funds.
1.3.1 These matching funds may come from the
CTE budget allocated to each school or from other school funds. Any allowance for trade-in of existing
equipment may be applied toward the match (trade-in or sale of equipment must
be in accordance with District procedures).
1.4. A Request for Proposals will be
issued by the office of the Director of Career and Technical Education each
year at the time the annual CTE Budget amounts are provided to the schools.
1.4.1. All proposals must be on the "Competitive Grant Application
Form" provided.
2. Selection:
2.1. Immediately after the closing date is
announced, a committee with membership as indicated below will be convened
which will consider every proposal and assign a priority to each.
2.1.1. Makeup of the Grant Committee:
- District CTE Director or Assistant CTE
Director
- Three CTE educators (who have not
submitted proposals for that current year)
- One additional administrator from an
uninvolved school or from the District staff
3. Awarding of Grants:
3.1. Based upon the priority assigned by
the committee, the CTE Director will begin with the Priority 1 proposal and
work down the list awarding the grants until that year’s funds are exhausted.
4. Assurance
of Purchase:
4.1. A report (Form CTE-012C) must be
submitted to the Office of the State Director of Career and Technical
Education. Instructors will not be
eligible for funding for subsequent years until the report is submitted. In order to satisfy that requirement and the
requirement for inventory control, each school awarded a grant will furnish the
following to the District CTE Director:
- The make, model and serial number(s)
of each piece of equipment purchased
- A copy of the completed form used to
add the equipment to the District inventory
HOW TO APPLY FOR AN CAREER AND TECHNICAL EDUCATION DISTRICT EQUIPMENT GRANT (Department Standard CTE-012)
Requirements -
• The
program is intended to 1) replace worn-out and out-dated equipment, (2 purchase
up-dated equipment for on-going programs, or 3) purchase additions to equipment
used in on-going programs.
• Your
school or your department must provide a 40% match of the funds expended.
• A
proposal must be submitted which will be evaluated by a committee of Career and Technical Education instructors
How to apply -
• Upon
receipt of the Notification for Request for Proposals (RFP) from the Director's
office, submit the enclosed completed application, "Competitive Grant Application
Form"
• Use
the example "Sample
Competitive Grant Application Form" as a benchmark for completing your
application.
• Timing
of the notice of the RFP's will vary from year-to-year depending on
notification of available funds from the Utah State Office of Education.
• It
is suggested that you have in mind any proposal you may intend to make by
January of each year - collect information such as make, model, price, etc., of
the equipment. Please don't try to
get bids or "best price".
You just need the price so the amount of your required match is
known. Above all, don't commit to
any supplier or salesman, and don't get yourself in a position where you are
being pressured to "buy" by a deadline to get ahead of a price
increase, etc.
Accountability -
• Prior
to the end of the fiscal year that the funds were received in, the instructor
and CTE Coordinators have the responsibility to submit a District Grant Report
(Form CTE-012C) to the
office of the Director of Career and Technical Education.
• Instructors who have not submitted
a report for the current year will not be eligible for funding for any
additional programs until the report is submitted.
Philosophy:
The maintenance of Career and Technical Education equipment (fixed
asset) inventory records at the school level is critical. Some equipment purchases are made from
federal funds, which requires that EDGAR (Federal Dept. Of Education Grants
Accounting Requirements) standards be followed.
A well-maintained inventory procedure will safeguard against theft and
mismanagement, provide a record for replacement in the event of fire or
catastrophic loss, and will provide a legitimate trustee system for responsible
accounting for millions of dollars of public funds entrusted to the Career and
Technical Education system.
Governing Standards:
The Fixed Asset and Inventory program set forth in the Alpine
District Procedures Handbook will constitute the basic standards for the Career
and Technical Education Inventory.
1. Use and
Disposition of Career and Technical Education Equipment
1.1. Equipment is Not to be
used for purposes not connected with Career and Technical Education.
1.2. Individuals may not borrow or use
equipment unless the activity is directly connected with Career and Technical
Education.
1.3. Equipment is not to be taken from
school property, even to do CTE work away from the facility, without
clearance. Directly related activities,
such as demonstrations for officially sponsored activities, etc., may be
cleared by the Director. Other
exceptions require cabinet approval.
1.4. If an Career and Technical Education
program is deleted from the curriculum, the District CTE Director must be
notified and the equipment will be distributed to other programs with no
guarantee that it will stay in the school.
2. Criteria for
Listing CTE Equipment on the Inventory
2.1. Every item purchased through CTE
funding, which has an original purchase price of $200 or more, must be
listed. Other items may be
included. In determining which items
under $200 to list, consider the following:
2.1.1 The value should be at least $25
2.1.2 The item is non-expendable - more
feasible to repair than to replace
2.1.3. The item retains its original appearance,
shape, is not used up, etc.
2.1.4. It has a serial number (not mandatory)
3. Physical Count Requirements
3.1. A physical count of Career and
Technical Education Equipment assets will be required once a year.
3.1.1. Notification of the requirement will come
from the office of the Director of Career and Technical Education, along with
the information and inventory sheets needed to accomplish the physical count.
3.1.2. Any required corrections to the listing
at the time of the physical count may be made directly on the printout. Make all such corrections in red ink. (Additions at the time of the physical count
must be made on the Work Sheet for Equipment Inventory Up-Date.
3.1.3. Do not wait until the time of the
physical count to add items or to correct/update items. Use the procedure found later in this
standard to make changes at times other than at the physical count.
4. Information Required on the Listing
4.1. Fixed Asset Number
4.1.1. This number is assigned at the
school. The individual in the school
designated responsible for the school fixed asset inventory has a printout of
numbers.
4.2.1. The first line of this is a standard
description. The individual in the school
who is responsible for the inventory has a listing of descriptions which are
keyed to a classification code number (See item 4.5).
4.2.2. The second line is for additional
description. This may be used as you
desire, HOWEVER if the equipment is purchased out of federal funds, the
designation FED must be the last letters entered on this line.
4.3. Make (Manufacturer) of the Equipment
4.4. Serial Number of the Equipment
4.5. Classification
Code of Equipment
4.5.1. Keyed to a standard description of the
equipment (See item 4.2).
4.6. Department to Which the Equipment is
Assigned
4.6.1. This is to be a specific code from the
following list. No other codes are
to be used for Career and Technical Education equipment.
4.6.1.1. Listing of
CTE Department Codes
Administration ADM
Agriculture AGS
Automotive AUT
Business BUS
Drafting DFT
Cabinetmaking CAB
Carpentry CAR
Commercial Art COA
Commercial Photo COP
Electronics ELE
Fam & Cons Science HOE
Graphic Arts GRA
Guidance/Counseling COU
Health Occupations HOC
Marketing MKT
Metals MET
Principles of Technology POT
Technology IND
TLC Business/Marketing TLB
TLC FACS/HSHT TLH
TLC Technology/Ag TLI
Woods WDS
4.7. Room Identification
4.7.1. A room number is preferred. If that is not possible, a specific
designator must be used. (Note that
"SHOP" is not sufficient since there will probably be more than one
shop.)
4.8. Purchase Date
4.8.1. Normally taken from the purchase order
4.9. Quantity
4.9.1. This will normally be one (1). It may be any number up to 999 in cases where
you are listing non-serial numbered items in a group listing.
4.10. Total Cost
4.10.1. Must be supplied by school at the time the
green copy of the P.O. is submitted. The
price on the P.O. may not always be the actual cost.
4.10.2. In cases where the designation in the
additional description field is FED, the federal share of the equipment will be
50% of the total cost unless otherwise specified.
5. Procedures
5.1. For Original Entry into Inventory
Listing
5.1.1. Each
Purchase Order green copy which lists equipment has a stamp providing the
fields to enter all information required for the inventory listing. CTE instructors are responsible to see
that this information is furnished the school secretary at the time approval
for payment is given.
5.2. For Additions and Updates (at times
other than at the annual physical count)
5.2.1. An addition is any
new item not yet listed
5.2.1.1. Most additions will be made through the
purchase order process. The green
"Receivers" copy of purchase orders for equipment will be stamped
with a format requiring the information needed to add the item to the inventory
list (5.1.1.)
5.2.1.2. Some grant equipment may be purchased
outside of the district purchasing system (Mountainland projects, TLC,
etc.) In such cases, the Work Sheet
for Equipment Inventory Up-Date is used to add the new item (a copy is
provided with this standard). Provide
all the required information and submit the sheet through the office
of the Director of Career and Technical Education.
5.2.2. An update is for any
correction required on a fixed asset.
(Examples include change in room number, correction to serial number or
other data, etc.)
5.2.2.1. Updates are normally accomplished through
use of the Work - Sheet for Equipment Inventory Up-Date. Provide the information required. ALL UPDATES REQUIRE THE FIXED ASSET NUMBER
(Item Number). Be sure to mark the first
column "U" to indicate it is an update. Submit the sheet through the office of
the Director of Career and Technical Education.
5.3. Deletions
5.3.1. Deletions may be required for a number of
reasons. The Work Sheet for Equipment
Inventory Up-Date is used. Provide all
information requested. The FIXED
ASSET NUMBER (Item Number) and a DELETION
CODE are absolute requirements.
Deletion codes are found on the bottom of the form. They include: R-Returned to Warehouse,
C-Cannibalized, T-Traded-in (must follow procedure for sale of
surplus equipment), P-Nominal cost, do not want on inventory, U-Unlocated,
F-Duplicated listing of same item, L-Lost of stolen, S-Sold
(must follow procedure for sale of surplus equipment)
5.4. Transfers
5.4.1 Any equipment moved from one school to
another in the District must go through this procedure.
5.4.2. Use the form titled Equipment
Transfer Form
5.4.2.1 Be sure to include the FIXED ASSET
NUMBER. Provide all requested
information. Lines 1 and 2 require
signatures from the originating and receiving schools respectively.
6. Identification
of Career and Technical Education Equipment
6.1. All items of Career and Technical
Education equipment valued at over $200 and which are stationary or
semi-stationary, will have an identifying tag attached. Items which are small and highly portable,
such as hand drills, mixers, nail guns, etc., which may meet the $200 criteria
are exempt from this requirement. It is
suggested, however, that such items be marked with the same information as
contained on the property tag by using a vibrating engraver.
6.1.1. Tags will be furnished to the CTE
Coordinator of each school by the Director’s office. The tag can be debossed using a ball point
pen or a conventional impact typewriter.
Using one of these methods, the FIXED ASSET NUMBER of the
item is to be placed on the tag and the tag is to be placed on the item of
equipment in a visible location.
6.1.2 The exact location is left to the
instructor. They will be best able to
locate a position which provides minimum chance of vandalism by students. It is suggested, however, that the tag not be
placed on the bottom of equipment such as computers, since that complicates the
process when physical counts are made.
7. How to Submit
Inventory Data
7.1 The procedure
outlined in this standard is the procedure set up by Alpine District for all
Fixed Assets. The department of Career
and Technical Education, however, will be the management and control agent for all
CTE equipment and the Inventory Accounting of that equipment. All inventory transactions involving Career
and Technical Education equipment will go through the Director’s office. Green copies of purchase orders will be sent
through as usual, but the fixed asset copy will be routed through the
Director’s office from Accounts Payable.
Philosophy:
Responsible management
procedures dictate the orderly disposition of equipment which is no longer
needed or which is determined unserviceable or out-dated for instruction
programs.
1. Governing Standards:
Note: All procedures
contained herein are in accordance with the Procurement Policies Manual,
Alpine
1.1 No
district employee or any other individual shall transfer, sell, trade, or
surplus any property purchased through CTE funding without written
authorization. That authorization must
come from the Director of Career and Technical Education, and in most cases,
will be an endorsement to a letter of authorization from the District
Procurement Officer.
1.2 Any outside sales must be through the
Director of Purchasing (see 2.2 below).
1.3 No equipment purchased through Career and Technical Education funds may
be utilized in non-CTE programs.
1.4 All Career and Technical Education equipment must be disposed of
according to this standard.
1.5 Inventories must be adjusted
immediately upon removal of equipment.
2. Procedures
2.1 To
transfer or surplus CTE equipment:
2.1.1 The
instructor and the CTE Coordinator (Administrator or TSA) come to an agreement
that the equipment is no longer of value to the program.
2.1.2 The
instructor and the CTE Coordinator (Administrator or TSA) determine if the
equipment is needed in another CTE program at the school. If so, transfer the equipment and update both
program inventories. If not, submit Form
CTE-014A, “Surplus Property Requisition” via email to the Director of Career
and Technical Education (paper copies
will not be accepted) requesting initiation of surplus equipment
disposal.
2.1.3 Upon
receipt of Form CTE-014A, the district CTE Director will initiate contact with
the district warehouse to arrange for the item(s) to be removed.
2.1.4 When
the equipment has been removed by district warehouse personnel from the
program, finalize inventory adjustments.
2.2 To sale or trade CTE equipment:
2.2.1 The
instructor and the CTE Coordinator (Administrator or TSA) come to an agreement
that the equipment is no longer of value to the program.
2.2.2 The
instructor and the CTE Coordinator (Administrator or TSA) come to an agreement
that the equipment is to be sold or traded and determine what new equipment
will be purchased in its place.
Normally, this should be like items in a planned upgrade program.
2.2.3 Contact the Alpine
School District Director of Purchasing and determine the proposed sale price or
trade-in value.
2.2.4 Obtain
authorization to sale or trade the CTE equipment by submitting a letter to the
district Director of Career and Technical Education requesting
authorization. This letter must include
the following information:
a. Complete information on the item(s) to be
sold or traded
b. If item(s) are to be traded, the
trade-in value determined by the Director of Purchasing
c. If the item is to be sold, the sale
price determined by the Director of Purchasing
d. The intended use of the revenue
generated by the sell or trade
2.2.5 Upon
receipt of approval from the district CTE Director, the school CTE Coordinator
will contact the ASD Purchasing Department and have the appropriate Purchasing
Agent complete the transaction.
2.2.6 When the
equipment has been removed, finalize inventory adjustments.